Transcription · a Medplaza product

AI transcription trained on the vocabulary and report formats of medical-legal, workers' comp, and personal injury.

Medplaza Transcription converts clinical speech to structured, submission-ready documentation — SOAP notes, PR-2 reports, IME/QME formats — using AI models tuned for occupational medicine, IME/QME evaluations, and personal injury terminology.

Medical TranscriptionSOAP NotesIME/QME ReportsEHR IntegrationOccupational Medicine

Why generic transcription falls short in comp

General medical transcription tools recognize common clinical terms but stumble on the specialized vocabulary of workers' comp and personal injury: industrial injury mechanisms, apportionment language, AMA Guides ratings, IME/QME causation standards, and the specific structure of PR-2 and state-equivalent forms or an IME/QME report. Transcripts that need heavy post-processing defeat the purpose of the tool.

Medplaza Transcription was trained and fine-tuned on the document types and terminology that matter in comp and PI, so the output lands closer to final — reducing editing time and ensuring the structured fields that downstream billing and reporting depend on are actually populated.

What Medplaza Transcription does

Real-Time TranscriptionLive transcription during the encounter — the physician speaks and a draft note builds in real time, so documentation is largely complete before the patient leaves.

Speaker DiarizationAutomatic speaker separation distinguishes the clinician from the patient (and interpreter, when present), keeping the transcript clean and attributions accurate.

Structured OutputTranscribed speech is parsed into structured document sections — chief complaint, HPI, examination findings, assessment, plan — ready for review and signature, not raw text.

PR-2 & IME/QME FormatsOutput templates map directly to PR-2 and state-equivalent forms and IME/QME report formats across multiple states, pre-filling the fields that state forms require so physicians edit rather than compose from scratch.

EHR IntegrationTranscription output pushes into the chart automatically via FHIR or direct EHR connector — no copy-paste, no duplicate entry.

Secure & CompliantAudio and transcripts are encrypted in transit and at rest, processed under BAA, and subject to configurable retention policies to meet HIPAA and state privacy requirements.

Who it's for

Treating physiciansin workers' comp and personal injury practices who need encounter documentation that meets the reporting requirements of their payers and the state labor system.
IME/QME and AME evaluators whose reports must follow a precise structure and whose language must withstand legal scrutiny — and who cannot afford to spend hours dictating and editing from scratch.
High-volume workers' comp and occupational medicine clinics processing dozens of encounters per day where documentation backlog is a constant operational pressure.
Medical-legal practices in any state that need accurate, structured documentation for independent evaluations.

Reduce documentation time without sacrificing report quality.

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